Payroll Seats Guide for Employers

A payroll seat is a user who can be included in your payroll even though they aren’t under a Native Teams contract. We provide a payroll breakdown for these users, detailing their salary, taxes, and contributions.

In addition, these users can request leave, bonuses, salary updates, and more, while you, as an employer, can review, approve, and manage payroll data for them easily.

Here’s a step-by-step guide on how you can add, manage, and make changes to payroll seats information.

Add payroll seats

Step 1. Navigate to the Team page

Once you’ve logged into your Native Teams account, hover over the sandwich icon in the right corner and then over Employment. Next, click on Team, which will lead you to the Team page.

Step 2. Add a new payroll seat

Click Add team members, located in the right corner, then choose Add payroll seat (19€/month) from the list.

Step 3. Choose an invite method

You can choose between CSV import and adding data manually. With the CSV route, you’ll have the option to download a CSV template and upload it once you’ve filled out the employees’ details. Then, you just need to click Next, review the data, and click Confirm and invite.

Whether you add employees manually or via CSV, you'll need to provide the same information: personal details, bank information, and any additional required sections on their behalf.

Next, select your preferred payment method:

Invoice
Wallet (Organisation or seat wallet)
Card (add or select an existing card)

Then, click Pay and add a user. A confirmation message will appear. You can choose to add another user or view your list.

Manage payroll seats

After adding, you’ll see your payroll seats listed as accepted or inactive. By clicking the 3-dot menu next to each name, you have the option to view their profile and send money.

When you navigate to the Monthly payroll tab, you can see a toggle which allows you to switch between EOR (Employer of Record) seats and payroll seats. Here you can see a list of your employees, their gross salaries, their requests, and their statuses, with the ability to filter by country or changes.

It’s pretty convenient that you can approve all pending requests for the current month at once by clicking on the Approve all button. On top of that, you approve or decline requests submitted by your employees by clicking on the "eye" icon.

Submitting change requests for employees

When you click the Add change button, you can see the following options to submit a request for your employees:

Contracted annual leave
Sick leave
Unpaid leave
Salary change
Bonus
Expenses
Overtime hours
Other

You’ll need to fill out a form and then click Submit.

It’s important to keep in mind that the submission deadline is the 21st of each month. Requests submitted after this date will be included in the following month’s payroll breakdown. The payroll breakdown will be shared with the client at the end of the month via email.

Not the answer you were looking for? Please feel free to contact our support@nteams.com for more assistance.