What are the payroll deadline rules and why do they matter?

What are the payroll deadline rules and why do they matter?

To ensure accurate and on-time salary payments, our Payroll team follows a strict monthly schedule. Submitting changes on time prevents delays, corrections, or carry-overs into the next cycle.

Type

Advance Notice

Requirements

Registration

5 working days

EOR form fully populated + all required registration documents

Payroll change

By the 10th

Signed annex, invoices, reimbursement forms, sick leave notice, leave announcements

Invoicing

By the 15th

All monthly inputs submitted (new hires, salary/bonus changes, expenses, leave, bank/contract changes, terminations)

Wallet deductions

By the 21st

Same inputs as above, finalised in time for deduction

Client invoice payment

By the 22nd

Payment completed and confirmed

Salary payment

Varies by country

Paid from month-end through the 10th of the next month

Termination

5 working days

Clear reason, signed mutual termination/letter, or proof of poor performance

Deadlines falling on a weekend or public holiday move to the previous working day. 'No invoice payment, no salary payment.' Invoices are preliminary; any balancing (e.g. from exchange rates or late inputs) is reflected on the following month's invoice and does not delay payment.

A refundable deposit (~1 month's salary) is required per EOR hire, refunded within 60 days of the final termination invoice. Clients must comply with local employment legislation in the employee's country.

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