What Are The Payroll Deadline Rules?

What are the payroll deadline rules and why do they matter?

To ensure accurate and on-time salary payments, our Payroll team follows a strict monthly schedule. Submitting changes on time prevents delays, corrections, or carry-overs into the next cycle.

Type	Deadline	Requirements
Registration	5 working days	EOR form fully populated + all required registration documents
Invoicing	On the 1st	Invoice for the base total cost of your team is sent. The backup file is shared around the 15th
Payroll change	By the 10th	All monthly inputs submitted (new hires, salary/bonus changes, expenses, leave, bank/contract changes, terminations), with the signed annex, invoices, reimbursement forms, sick leave notice and leave announcements
Client invoice payment	By the 22nd	Payment completed and confirmed
Salary payment	Varies by country	Paid from month-end through the 10th of the next month
Bi-weekly payroll (salaries paid twice a month)	Inputs by the 2nd and the 10th	Invoices are sent on the 5th and the 15th, and are due on the 12th and the 22nd
Termination	5 business days during probation; 14 business days in other cases	Clear reason, signed mutual termination/letter, or proof of poor performance. An additional fee may apply

A refundable deposit, equal to one month's gross salary plus 20%, is required per EOR hire. It is returned within 30 days of receiving full and final payment of all invoices for the terminated agreement. Clients must comply with local employment legislation in the employee's country.

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